What Should you Consider Before Planning your Fundraiser?
Since it is such a big undertaking to Plan a Fundraiser, you will want to make sure that you consider the basics first before getting into the smaller details. Scroll down to see a list of a few areas that you should think about first.
Things to Consider at the Start
You need to start by getting a committee of people together (perhaps the wedding party, family members, or close friends) to help organize the Fundraiser as it is way too much work for one or two people.
Some people are lucky and have people lining up to help, but others have a harder time. If you are the first person to get married out of your friends’ group, the others will not yet understand what is entailed and won’t really get how much work and help is needed to make it successful. They may not grasp that the bridal party is supposed to do the majority of ticket sales and other running around and planning. Sorry about this, it is very frustrating to be stuck with all the work, and many of our clients complain about this. So it is up to you to tell people what their jobs are (in a kind way of course).
Pick an appropriate method of updating your Committee Members – whether it be over email, meeting in person once per week, creating a Facebook page, etc. For your first meeting, make a list of EVERYTHING that you will need to do, and start delegating. Please take people up on their offers to help, you will need it!
Most people choose a Saturday night to hold a Fundraiser, however Friday nights can get you a better deal on some DJ’s and Halls. Midweek Fundraisers are okay, but people have commitments with kids and work so you may not get as good of a response. If this is a Wedding related Fundraiser, the wedding couple usually has their Stag and Doe between one and three months before the wedding. This allows a good lead-time to generate needed funds and does not interfere with bridal showers or preparations for the ceremony and reception.
Stay away from long weekends or too close to national holidays – you want to make sure you get the most amount of people to show up so be smart!
With that said, it seems there is a trend to have a “surprise” stag and doe at your wedding. We strongly advise against this – too much pressure and trouble to do everything all in one day!
Wow, there are many things to buy for this event, but do not worry as long as enough thinking and planning goes into it. Also, please do not depend on your wedding party to pitch in financially – they are spending enough money on your wedding with the dresses, tuxes, bachelorette/bachelor parties, bridal showers, etc. Plan on spending this money out of pocket, hope for donations, and make your money back and then some after the party is done.
CLICK HERE to print the following Budget Worksheet off so that you can get to work!budget
To come up with a number of people that you can expect to show up to your Stag & Doe, start making a list of family, friends, coworkers, neighbours, your parent’s friends, etc. Ask your wedding party to make a list of friends or family that know the couple, and who may like to come or at least buy a ticket.
Get your committee to review the list because chances are, you forgot a ton of people. Keep in mind that some people will just buy a ticket for support but do not intend on going to the event. Once you have your list, expect that 60% to 70% will show up if you are lucky. Even for people who say they will come, people cancel last minute all the time, so that is to be expected.
Legally you are not permitted to advertise your event on public webpages or newspapers, but you can promote yourself within your own friends group on Facebook by inviting people personally.
Be weary of Facebook though because people will confirm they are coming but they may not have bought a ticket from you yet, so don’t count on their “confirmation.” Other times people say “maybe” as a reply which really doesn’t help you at all. The sole purpose of the Facebook Event Page is to generate excitement, invite those who you normally would not run into or who you would phone, and keep everyone updated with any important details.
We understand that many people despite the regulations, still advertise their events through social media, and technically that is not allowed. Advertising with a Facebook group is allowed though as long as it is open for the public to see. Taken directly from the AGCO website, they said this:
Acceptable forms of notification may include social media (not available for viewing by the general public, must be a personal guest list), private invitation, etc.
They recommend to keep a list of ALL people who bought a ticket, and ALL people who said they will buy their ticket at the door. It cannot be advertised to the public and instead seen as an invite only event.
Most newspapers now know not to allow advertisements related to Fundraisers because of some legislation that went through in 2013.